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DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
1.5. OVERALL MAP

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Mahindra Adventure Rally of Maharashtra 2015
1.6. PRE-EVENT PREPARATION FOR SPECIAL STAGES
STAGE PREPARATION
The Stage management team will comply with all the aspects of the General Prescriptions,
Supplementary regulations and in particular Appendix III of General Prescriptions. The Stage
officials have attended relevant meetings and training sessions and are familiar with their
allocated stages.
SURVEY OF STAGE
The Stage Commander, DCOC of the Stage, Stage Safety Officers have undertaken a detailed survey of
Stage(s) to familiarize, identify and understand the following areas.
a) Control Locations. b) Parking for Emergency Vehicles (e.g. FIV, Ambulance) at start of the stages. c) Spectator Points. d) Marshall Points for closing the main junctions joining the special stage. e) Marshall Points for keeping public away from the stage at safe location. f) SOS Radio Points. g) All access points including very small roads, pathways, cattle tracks, gates, possible short cuts for competitors etc. h) Information given in Setter's list. The Setter list, control photographs, stage personnel list, stage equipment list and stage set
procedure list have been prepared.
PUBLIC INFORMATION
a) The Public has been informed about the event. This information has being given to all the villages' en-route and close to the stages. The local heads like "Police Patils" "Sarpanch" and "Panchayat Members" are being involved by the organizers in assisting the secured closure of prohibited areas. b) Three weeks prior to the event all concerned villagers were briefed by the Stage Commanders about the precautions to be taken during the Reconnaissance and rally days. c) One day prior to the Reconnaissance, Stage Officials will meet the local heads concerned and give them a final briefing and precautions to be taken during the event. d) The informative handbills in vernacular language have been distributed in all the villages and to the public in close the stages. a) Reconnaissance will take place on Thursday, June 11, 2015. The Stage Management Officials in conjunction with Deputy Clerk of the Course will set up each special Stage. b) During Reconnaissance Officials at the start of each stage will record the passage of each reconnaissance car on reconnaissance control sheet & Competitor's Pass form. Officials within the stage will wear poncho for identification. c) Crews will NOT be permitted to drive in the opposite direction to the Rally Traffic.
MEDICAL INFORMATION FROM A COMPETING CREW
For the precautionary measure the competitors are being asked to submit their details
regarding medical history. This information is vital for the doctors on board for the necessary
line of action. The medical history form is explained below
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Competitors' Medical History Form :
PRIOR TO COMPETITION
Medical History Form Co-Driver :
Fol owing information is required as precautionary measure in case of emergency. Please specify Particulars
Co-Driver
Diabetes
Family History
Yes / No, if yes Mother / Father Yes / No, if yes Mother / Father Hyper Tension
Family History
Yes / No, if yes Mother / Father Yes / No, if yes Mother / Father Cardiac Disease
Family History
Yes / No, if yes Mother / Father Yes / No, if yes Mother / Father Family History
Yes / No, if yes Mother / Father Yes / No, if yes Mother / Father Epilepsy
Family History
Yes / No, if yes Mother / Father Yes / No, if yes Mother / Father Any drug Allergies
Yes / No, if yes please specify Yes / No, if yes please specify Signature with Date
Prior to running of the Stage, Stage Officials are responsible to ensure that security of each Special Stage is maintained. Rally Control is notified of any security breach. Stage Officials will make sure the following arrangements are in place prior to the arrival of First Advance Car. a) D.C.O.C. and Stage Commander of that stage have traversed the course to check the entire stage infrastructure is in place. b) Stage Officials, Marshals, SOS Radio Operators, Road Closure Marshals, Spectator Control Marshals are in place with wearing appropriate poncho and equipments in place. c) Stage Officials are returned to their designated locations Stage Commander is located at the start of the stage. D.C.O.C located at the appropriate location. Stage safety officer at STOP point of the stage. Radio Operators are located at every radio point. Radio points are at maximum every 5 Km in each stage. Marshals are in place where ever the small path way is meeting the course. Crowd control marshals are in place we are expecting spectators to gather. Spectator points are manned with the spectator control marshal and guards. Police personnel are placed at start of stage and finish of stage and at locations we are expecting spectators. Once the Stage Commander confirms the entire infrastructure is in place the First Advance Car "Setter" will proceed in the Stage to confirm the necessary arrangements. www.wisa.org.in

DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
1.7. SAFETY PLAN FOR STAGES
DETAIL MAP OF SS 1/4/7 (MANHERE)
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STAGE OFFICIALS:

LEG1 – Section 1&2
Friday, June 12, 2015
LEG2 – Section 4
Saturday , June 13, 2015
Stage Name
Position
Official
Cell Phone
KURTADIKAR Aniruddha Stage Safety Officer Dr. PARDESHI Ajay Doctor in Ambulance EVACUATION IN THE DIRECTION OF RALLY
TIME TABLE OF SET UP
Stage Setup begins Stage Commander at Start Location after complete setup Stage Safety Officer at Finish location Entry Close to FMSCI Delegates First Car Due to Start FOR SS
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DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
DETAIL MAP OF SS 2/5/8 (WINDMILLS)

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Mahindra Adventure Rally of Maharashtra 2015
STAGE OFFICIALS :

LEG1 – Section 1&2
Friday, June 12, 2015
LEG2 – Section 4
Saturday, June 13, 2015
Stage Name
Position
Official
Cell Phone
Stage Safety Officer Dr. GOGAD Darshan Doctor in Ambulance T.B.A. EVACUATION IN OPPOSITE DIRECTION OF RALLY
TIME TABLE OF SET UP

WINDMILLS
Stage Setup begins Stage Commander at Start Location after complete setup Stage Safety Officer at Finish location Entry Close to FMSCI Delegates First Car Due to Start FOR SS
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DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
DETAIL MAP OF SS 3/6/9 (GAMMA)

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Mahindra Adventure Rally of Maharashtra 2015
STAGE OFFICIALS :

LEG1 – Section 1&2
Friday, June 12 , 2015
LEG2 – Section 4
Saturday, June 13 , 2015
Position
Official
Cell Phone
Stage Safety Officer DESHPANDE Chinmay Dr. PATIL Bharat Doctor in Ambulance T.B.A. EVACUATION IN THE DIRECTION OF RALLY
TIME TABLE OF SET UP

Stage Setup begins Stage Commander at Start Location after complete setup Stage Safety Officer at Finish location Entry Close to FMSCI Delegates First Car Due to Start FOR SS
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DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
DETAIL MAP OF SS 10/11/12 (SSS)
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Mahindra Adventure Rally of Maharashtra 2015
STAGE OFFICIALS:

Saturday, June 13, 2015
LEG 2 – Section 6
Sunday, June 14, 2015
Position
Official
Cell Phone
KURTADIKAR Aniruddha Stage Safety Officer Dr. PARDESHI Ajay Doctor in Ambulance T.B.A. EVACUATION IN OPPOSITE DIRECTION OF RALLY
TIME TABLE OF SET UP:

Stage Setup begins Stage Commander at Start Location after complete setup Stage Safety Officer at Finish location Entry Close to FMSCI Delegates First Car Due to Start FOR SS
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1.8. IDENTIFICATION OF OFFICIALS
The Post Chiefs and other marshals will be identified as follows. Orange Vest with White Stripe and Text Blue with white stripe and text Competitor Relation Officer Red Jacket or Red Tabard Yellow with blue mark. www.wisa.org.in DRAFT SAFETY PLAN
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2. SAFETY OF PUBLIC

Special zones are located for spectators to view rally. These zones will be controlled by the spectator control marshals, and with the support of Police. The Safety instruction will be published in the Nashik & Ahmednagar dailies at least one week prior to the rally. Also the handout will be distributed in the stages area with safety instructions warning them of dangers of rallying and the correct areas that they should spectate from. Signs will be erected at the entrance of each spectator area indicating to all spectators the disclaimer that the "Motor sports is Dangerous". Spectator points are located in such area where the competing vehicles can be seen from the very safe distance. The spectator point will be barricaded / bunted to restrict movement of spectators on special stage road. All spectator control marshal will be supplied with high visible orange west with wording "Spectator Control". Officials with Whistles will be positioned at safe distance before the spectator point and will sound a whistle as the initial warning of approaching car. The detail layout and diagrams to reach spectator point are published in dailies and also in Programme. 2. 1 SAFETY IN SERVICE PARK/REFUEL ZONE
2.1.1 SERVICE PARK

Throughout the duration of the rally all repairs and refuelling is prohibited except within the Service
Park and refuels zones as designated by the organizers in the road book. The entire event will have
two Service Parks. First situated at Hotel Greenland, Igatpuri. The alternative service bays will have 5 kg
fire extinguisher.
Second Service Park will be located at City Centre Mall, Untawadi, Nashik. The alternate service bays will
have 5 kg fire extinguisher & even auto sprinklers over all bays.
The time of the Service Parks is listed in Event's Itinerary and Service Manual.

2.1.2 ENTRY TO SERVICE PARK
Time Control will be set up at the entrance and exit of Service Park. Service vehicles will be allowed
as per the time schedule listed in Service Manual. All service vehicles will be identified by means of
Service Plates attached to the windscreen and boot of the relevant vehicle. The speed of the car in
service park at Hotel Greenland may not exceed 30 Kmph. And the speed of the car in City Centre Mall
may not exceed 15 kmph.
Crews, who have registered vehicles other than two service vehicles, will have special areas set aside
for these vehicles located in close proximity to the Service Park. These vehicles will be provided with
sticker identified them as "Auxiliary" vehicles which will gain them access to these areas.

2.1.3 REFUEL ZONE
Re-fuelling zone will be situated at the exit of Service Park at Hotel Greenland. City Centre Mall Service
park will not have a refueling zone. It will have a double barricading of 5'0" high. Total of two re-fuelling
bays will be demarcated to avoid competing vehicle traffic congestion. 2 fire extinguishers per bay will
be placed at entry and exit of bay with one safety marshal. No other repairs are permitted in refuel
zone. On event of breakdown of the vehicle will be pushed out of the re-fuelling zone.
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Appropriate signage will be erected at each bay of refuel zone. Starting from NO Smoking, Switch Off
Mobile phones, Switch off engine, Keep both doors open and seat belts unfasten, Speed limit 5 Kph.
2.1.4 MEDICAL SERVICES
One doctor with drugs and medical kit listed as per article 5.4. The set up will provide the basic
infrastructure to attend the injuries of category 3 as specified in Article 5.7 of this manual.
2.2. COURSE CAR
"SETTER" CAR
"Setter" car will traverse the course 60 minutes prior to the first competitive car. The Course
information car is driven by the Assistant Clerk of Course who has knowledge of the sport and this event
and who is also involved in drawing this Safety Plan. He will have the P.A. system to inform at the
necessary locations mentioned in the setter list
The Course car is responsible for Checking:
Stage Entry and Exit is secure and clear of vehicles All the controls are set-up, correctly located, have the correct equipment and control boundaries are correctly defined. Control Sign Boards are correct in position and have been erected correctly. Officials are wearing correct Ponchos for identification. Control, SOS points have correct paperwork Control procedure at each Control Point and that all paper work are completed correctly. Clocks are correct and the back up clocks is synchronized. Communications to Rally Base are operational. FIV Kit & Medical Kits are in Place in FIV Fire Extinguishers are in place and Safety Marshal is alert near Fire Extinguisher. Communication between the Flying Finish and Stop are Correct and operational. Fire Extinguishers at STOP point are placed outside with Safety Marshal on alert near the extinguishers. Distribute the Start order for the day to all controls and SOS Radio points. Bunting is properly tapped in required locations. The boards in stage are correctly erected. Yellow SOS Blue SOS Yellow Ambulance Blue Ambulance "! ! !" (Triple Caution signs) Spectator Point 3, 2, 1 No boards between FF & Stop. The "Yellow" Flags for all SOS points are placed in a vehicle and they are easily accessible. The Officials Field Media is in proper and safe location. All official / spectators / media vehicles present on course are parked in safe location. The spectator points are safe and guarded well. Road closing marshals and spectator control marshals are in position with Whistles. After checking all the necessary requirements the "Setter" car will inform the Rally base and COC
will notify the stage is "AMBER"
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"DCOC"
"DCOC" will traverse the course 45 minutes prior to the first competitive car.
Will rectify all short falls informed by the "Setter". Will be confirming for the information and short falls informed by the "Setter" Car. Confirming that the Control Sign Boards are correct in position and have been erected correctly. Confirming that the Communication between the Flying Finish and Stop are Correct and operational. Confirming that the Bunting is properly placed. Confirm that the boards in stage are correctly erected. Blue SOS Yellow Ambulance Confirming that the Officials Field Media is in proper and safe location. Confirming that there are NO unauthorized vehicles present on course. Confirming that the spectator points are safe and guarded with sufficient number of Marshals, Security guards and Police. Checking that all emergency vehicles are in proper position. "00" will traverse the course 22 minutes prior to the first competitive. The "00" car is driven by
the experienced rally driver who has knowledge about the sport and this event.
The "00" car is responsible for: Will confirm there are NO shortfalls in the special stage. Confirming that the control procedure at each Control Point and all paperwork is completed correctly. Reporting Rally Base any change in road conditions (including Livestock) Confirming that the Communication between the Flying Finish and Stop are Correct and operational. Confirming that the Officials Field Media is in proper and safe location. Confirming that the Fire Marshal is at place at STOP control. After reaching the STOP point the "00" car will then advice the stage "YELLOW" to rally base and
COC will declare the stage "YELLOW"
"0" will traverse the course 12 minutes prior to the first competitive car. The "0" car is driven by
the well experienced Rally driver who has knowledge about this event.
The "0" car is responsible for:
Confirming Rally Base any change in road conditions (including Livestock) Confirming that the Communication between the Flying Finish and Stop are Correct and operational. Confirming that there is no movement of any vehicles present on course. After reaching the STOP point the "0" car will then advice the stage GREEN" to Rally base and COC
will declare the stage "GREEN"
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3. SAFETY OF COMPETING CREW

The Safety Plan of the rally has been designed to take into consideration the terrain, topography and
lengths of the stages of the event. A considerable study has been made with regard to the safety of the
public and competing crews.
3.1. AT START OF EACH SPECIAL STAGE

In compliance with FMSCI Appendix III of General Prescriptions: - Medical First Intervention Vehicle (FIV) appropriate to terrain and capable of proceeding into stage - Medical kit in FIV will be as per list 5.4 of Safety Plan - FIV kit will be as per list 5.4 of Safety Plan - One experienced doctor will be located in the FIV - FIV will have communication with rally base via safety network (System A) - One Trauma care Ambulance with drugs and kit as per Article 5.5 of Safety plan. - Ambulance crew will include an experienced Doctor with ambulance driver. 3.2. SOS RADIO PONTS

- The vehicles passing through a special stage will be tracked via SOS Radio network.
- All special stages will have a SOS radio point approximately every five kilometres. - Each radio point will have a warning sign on yellow board 100 m before the radio point. - Each radio point will have a blue warning sign at the location. - These radio points will keep a track of every vehicle that passes by them. - Team Name followed by location distance in multiple of 5 will identify each radio point. "Alpha Start" – "Alpha 5" and so on up to "Alpha Finish" - The system will work on polling started by the "Rally Base" at every 2 minute interval. - Rally Base will keep track of every vehicle by maintaining tracking sheet. - The tracking system will be activated once the "Setter" car leaves the Start line of the special stage and will stop functioning after "Sweep" car has finished the special stage. - All SOS points will have a "Yellow" flag.
3.3. AT THE STOP POINT OF EACH SPECIAL STAGE
- 2 Fire Extinguishers (D. C. P. / Foam) with a safety marshal. - Stage Safety Officer www.wisa.org.in DRAFT SAFETY PLAN
Mahindra Adventure Rally of Maharashtra 2015
3.4. FIRST INTERVENTION VEHICLE (FIV) EQQUIPMENT INVENTORY

Drugs for Respiratory Problems
Inj. Aminophylline Inj. Deriphylline Salbutamol Inhaler Inj. Hydrocortisone Drugs for Cardiovascular Problems
Tab. Aten – 25 Inj. Nitroglycerine Drugs for Intubation & Anesthesia
Antiemetic
Drugs : Analgesics & OR Spasmolytics
Steroids
Inj. Hydrocortisone Sedatives & Antiepileptic
Misllaneous Drugs & Thermometer
Inj. Metronidazole Tab. Pantoprazole Tab. Febrex Plus Soframycin Ointment Inj. Soda bicarb Airways Kit
Portable foot suction unit Set of Suction Catheters Guedel Airways Size 3 Guedel Airways Size 4 Adult Laryngoscope with Batteries Portable O2 Cylinder Adult Nebuliser Mask O2 Key & Magyll forcep Endotracheal Tubes First Aid Kit
Hydrogen Peroxide Disposable Syringes & Drape Sheet Plastic (Small size) Dressings
10 Large Field dressings IV Infusion Kit / Circulatory Support
Hemaxyll (2 Lit) Uri-bag & Foley's Catheter
RYLE'S Tube No 18
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Resuscitation Equipment
Hacksaw Blade with Handle (1) Radio Transmitter/receiver Car Jack with Tommy (1) 5 Kg Fire Extinguisher (2) (DCP Protective Glasses (2 Pairs) Battery Terminal Spanner (2) Metal Cutting Shear (1) Punch (To break Glass) (1) Cutting Pliers (1) Two Safety Triangle
3.5. AMBULANCE KIT

Adult Laryngoscope (with spare IV Cannulae Size 18(3) batteries/bulbs) Portable O2 Cylinder Adult Rigid Cervical Collar (2) Opsite Dressings IV giving sets (4) IV Set for drip (4) Colloid 2 Lit. (Hemaxilal) Pulse –oximeter Crystalloid/ Drip Solution 2 Lit Set of Suction Catheters (Ringer's Lactate) Endotracheal cuffed oral tube Size 7 (2), Size 8(2) with connectors and cuff inflators Trauma Kit
Crape Bandage (2) Cannullas 18G/20G (21/2" Bevel) Crape Bandage (S) (1) Meapore Dressings (4) Midazolam (Fulser) Adrenaline (Inj.) Nitroglyserine (Sorbitrate) 3.6. MISSING VEHICLE
If vehicle fails to pass a radio point:
- Rally base will communicate via SOS radio network (System B) to other radio points of that stage to
keep watch on "OK" sign can be shown by passing vehicles. Due to inconvenience of showing "OK" sign the competitors are briefed by way of communiqué to flash head lights to the following SOS points when things are "Ok". - Rally Control will inform Stage commander and Stage Safety Officer via Safety Communication network (System A) - Vehicle Number - The Crew of the Missing Vehicle - SOS point that the vehicle has failed to pass - Stage Safety Officer located at the STOP point will begin asking, Competitors who started the stage after the missing vehicle try to establish the status of the crew, vehicle and its location. They will continue interviewing until the status of the crew is known and providing information about the crew to Rally Control via Safety radio network. www.wisa.org.in DRAFT SAFETY PLAN
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- Depending on the location of the two SOS points between which the vehicle is missing Rally Control will ask FIV and Ambulance available at the Start OR at Mid Point to be on "ALERT". Alert means the entire crew of FIV and Ambulance are in their vehicle with vehicle's engine running. - Rally Control will inform the doctors in the FIV to be ready with the medical history of the crew - On confirmation that the vehicle has been located and Crews are displaying "OK" signs Rally Base and Rally Control will inform all the concerned officials to "Stand down". - In case of "SOS" sign shown by the missing car the following competitors are instructed that they MUST stop at the following radio point and inform the status of injury and help required to the crew of missing car. They will submit the information in prescribed form provided in road book. - On confirmation that Assistance is required, the Rally Control will initiate the Stage Emergency Procedure as detailed in the next section. - In case of failure of communication system Stage Commander will initiate the Stage Emergency - If missing vehicle is not located within reasonable time frame the Rally Control will declare stage "RED" and will initiate Stage Emergency Procedure. -
3.7. STAGE EMERGENCY PROCEDURE

On confirmation that assistance is required, Rally Control will declare the Stage "RED". When stage is declared "RED" - The Stage Commander will instruct Post Chief marshal to hold the competitors at Start of the Stage. - The competitors that have passed the yellow flag location are expected to reduce their speed to safe non-competitive level. All competitors are being reminded of this by issuing "Communication from COC" before compulsory drivers briefing meeting. And it will also be posted on "Official Notice board". - In case the accident is taken place before the Intermediate point, the Stage Commander with Doctor on board will start moving towards the spot quickly. - The ambulance at the start with the Doctor will also start moving towards the spot. - In no case they will travel in opposite direction of the rally till they get such instructions from COC. - Rally Control will instruct the Flag Marshal at the SOS radio points to start waving the "Yellow" flag to the competitors passing their location. - The radio operator/s will note the time of deployment of Yellow flags. - On reaching the location the Stage Commander will place the Red safety triangles to warn the following competitors of the hazard. - The FIV will inform the Rally Control as soon as possible the following information. Type of incident Appropriate code Critically Injured. Seriously Injured. Trivially Injured. - The information regarding the injuries will be communicated to CMO according to revised Trauma - Expected time to clear the course if competing vehicle at incidence is causing the blockage of the course to pass the other vehicles in safe non competitive speed. - Stage commander will take the photographs of overall accident spot and if feel necessary of the impact points, any other markings. www.wisa.org.in DRAFT SAFETY PLAN
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- In consultation with CMO, Rally base will advise the concern hospital most appropriate medical facility and inform the rally hospital the necessary arrangements to be kept ready on top most priority. And be alert to receive the patient/s. - The Post Chief at the start of the control will ensure that the competitors are continued to be booked-in, and a provisional start time is allotted. - On the basis of information received from Stage Commander Rally Control will instruct the Post Chief to leave the competitors from start location. He will follow the procedure given below: - Give the actual start time to each competitor - Inform the competitor that the stage is cancelled and they must pass the specials stage with safe and non-competitive speed. - Give the exact distance from start line of a location where the incidence has occurred. - To drive from the left hand side of the road in case the FIV and Ambulance are travelling in opposite - The course car will replace the drugs used from FIV and ambulance. - In case of activation of FIV the competitors suffered due to activation will get the "Scratch Time" to be applied by Stewards of the meet. - After giving all the necessary information of the treatment given to patient/s to Medical attendant of the Rally Hospital the ambulance on LEG 1 will return to its original position. 3.8. IF STAGE IS BLOCKED

In case for any reason stage is not passable the Rally control will instruct the Post chief at
the Start to issue a communiqué to each competitor of either to use alternative road book if
applicable or will pass on the instructions given by COC.
4. SAFETY OF OFFICIALS OF THE EVENT

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The officials have been given comprehensive training Programme on operations, procedures as well as safety precautions. All officials involved in the rally have knowledge of Motor Sport and are well versed with the various aspects of rallying. They are aware of dangers involved in sport and are trained to minimize this to the extent possible. All officials will be operating from locations so chosen to minimize any chance of personal risk and injury. As a matter of abundant caution, personal accident insurance has also been taken for all the officials. All stage teams will operate on time schedules, which ensure that they are at their respective operational locations with ample time to set up the stage without being pressurized. These will assist them in operating safely and efficiently. All officials have been advice to carry caps, sunglasses and their own water, which is preferably boiled & then cooled to normal temperature, or mineral water, which will be provided to them to avoid water borne diseases. They are also advised NOT to take water from any outside source. All officials have been advice to maintain fluid levels. They have been advised to drink small quantities of water at regular intervals to guard against de-hydration. www.wisa.org.in DRAFT SAFETY PLAN
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Motorsports can be dangerous! Despite organizers taking all possible Unavoidable accidents may happen You are present at your own risk.
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Source: http://wisa.org.in/wp-content/uploads/2015/05/irc-2015-25-cars-Draft-Safety-Plan.pdf